Friday 14 June 2013

UNHCR- IT Intern

United Nations High Commissioner for Refugees
Physical Planning and Shelter Internship: IT Intern (Database & Drupal website management)

Terms Of Reference

The UN Refugee Agency (UNHCR) is currently seeking an intern to work with the Nairobi Regional Support Hub (RSH). The Intern will gain practical experience in developing and maintaining a DRUPAL website, the Shelter and Physical Planning operations of UNHCR and exposure to emergency response for refugees.

About UNHCR Regional Support Hub:The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and coordinate international action for the protection of refugees, its primary purpose is to safeguard their rights and wellbeing. The RSH provides operational support and advice to 12 core countries in East Africa, the Horn of Africa and the Great Lakes region.

Objectives:In line with the support function of RSH, a number of web portals have been developed to provide information materials, improved coordination and resources both for internal office staffing procedures and also for operational support. Currently two portals are in development, namely
1: RSH Intranet for office procedures, regional updates, mission reports and other operational data.
2. Regional Toolkit for the compilation and documentation of infrastructure projects in the region and providing guidance.
Tasks & Responsibilities:As an intern, you will be based in Nairobi, in the UNHCR-Regional Support Hub (RSH), working directly with the Refugee Systems Unit and the Physical Planning and Shelter Unit, undertaking the following:
• Assist in the development of the Intranet,
• Assist in the development of the regional shelter database of case studies to compile, collate documents on shelter projects in the region
• Assist in the development of the online portal for the dissemination of the information using DRUPAL 7
• Assist with publications and information materials
• Assist with day-to-day administrative tasks and support the supervisors

Qualifications, skills and experience:• University degree in information technology, data management systems or related subject. Experience and proven ability also considered.
• Excellent knowledge of information management, web project management skills, web site design (DRUPAL 7)
• Experience using LINUX server;
• Experience in developing mobile applications an advantage
• Strong interest in and exposure to emergency response and humanitarian issues;
• Solid research, writing and analytical skills, editing and formatting skills;
• Computer literacy and graphics proficiency (Word, Excel, Access, Adobe Suite, or open source equivalent);
• Experience in database development and management;
• Ability to work in a multicultural environment;
• Excellent writing and editing skills in English;
• Demonstrated ability to work independently, manage time and multiple tasks efficiently and have a positive attitude
• Applicants must have be Kenyan citizens or have a valid work permit for Kenya

Internship Information:1. Three-month period, start date July 7th 2013, with the possibility of extension
2. UN Internships are unpaid. The intern is responsible for their own travel, accommodation, medical insurance, visas, and living expenses.
3. Interns are not allowed to apply for a job within the UN Secretariat for a period of six months following the internship.
4. For the purpose of the internship, the supervision and tasks will be split equally on the two projects, under the supervision of Justin Senn, and Elizabeth Palmer.
5. The intern will work directly with the Drupal Team.
How to apply:
Send a copy of your CV, a cover letter (maximum 2 pages), the signed declaration attached and example of websites, applications and other relevant portfolio projects that you have developed by e-mail to:
KENRSPPS@UNHCR.org
Applications must be received no later than 20 June 2013 (midnight). Applications must contain the declaration attached.
Only short-listed candidates will be contacted.
INTERNSHIPVacancy No: SVN/IOMSO/032/2013Functional Title: Intern - Program Development (PD)Department: Field Coordination UnitGrade: InternDuty Station: Nairobi (Kenya)Duration of Assignment: 6 monthsClosing Date: 16th June 2013

General function:
Under the overall guidance of the TIS Program Manager in Nairobi, and direct supervision of Field Coordinator for TIS, the successful candidate will be responsible for providing support to field coordination Unit (FCU) of the TIS Project both in Hargeisa and Mogadishu in grant proposal development. In particular, he/she will perform the following duties.
1.  Support Field Coordination Unit with reporting on the implementation of grant in accordance with the priorities established by the project’s Senior Management team, and according to the established IOM and USAID procedures.
2.  In collaboration with Field Coordination Unit Collect all grant back ground information, data required to develop Grant Proposal and develop sound draft Grant Proposal.
3.  Submit draft grant proposals for review and comments to the relevant units with TIS IOM; ensure that all edits and comments are incorporated into the grant proposal.
4. As part of grant writing, develop all other forms and templates associated with grant proposal such as Environmental review Form (ERF), Budgets, political Grant proposal (PTG)
5. Be responsible for submitting the final grant proposal to the TIS IOM program manager for approval and subsequently to USAID for concurrence.
6. Prepare, keep track, and maintain records of all grants and grants proposal submitted to USAID for concurrence.
7. Main an updated matrix showing status of writing and provide report to the field coordinator on weekly basis.
8.  Assist the Field Coordinator with the general implementation of the programme as requested by the Field Coordinator.
9.  Assist in preparing reports required for the program including but not limited to weekly, monthly, quarterly, and other project updates.
10.Assist with updating financial, narrative records and photographic files, in accordance with programme standards and requirements.
11. Perform such other duties as may be assigned.

Personal Development:
The incumbent will acquire gather back ground information from the field staff, beneficiary institution, and secondary sources, write grants proposals for all TIS grants under development. Submit draft grants proposals for review within TIS IOM and to the Project Manager for approval.
Required Qualifications
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
1.       University degree in Social Science or other relevant field.
2.   Good knowledge of Microsoft office (Microsoft Excel, Access, Outlook and Word) and internet applications.
Required Skills and Competencies
1.       Personal commitment, efficiency and results-driven.
2.      Sound organization skills with strict attention to detail.
3.      Excellent communication skills, strong interpersonal skills, inter-cultural skills and ability to work as part of a diverse team.
4.      Required IOM functional competencies: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross cultural facilitator.
5.       Flexible and able to adapt quickly to new, different environments.
6.      Demonstrated ability to maintain integrity in performing responsibilities assigned.
7.       Ability to understand, develop and implement administrative and financial control procedures.
8.      Sound knowledge of development programme planning and implementation objectives
9.      Objective, analytical and capable of working under pressure on tight deadlines; should be willing to work overtime and on weekends when required
10.   Thorough knowledge of English, knowledge of Somali and understanding of socio-political dynamics of Somalia is added advantage.
How to apply:
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:
International Organization for Migration (IOM)
Mission in Somalia, Nairobi Office
Human Resources Department
Gitanga Groove, off Gitanga Road
P.O. Box 1810 – 00606
Nairobi
OR
Send by email to: hrsomalia@iom.int
Only short listed candidates will be contacted.