Assistant Office Administration Volunteer

Description: Main Volunteering duties

Office Management:

Ensuring the office space is clean and tidy, and in following health and safety guidelines; liaising with the Building Management team on relevant issues; ensure office supply cabinets are stocked, ordering new supplies when necessary; oversee equipment maintenance and office repairs.

Personnel:

Assisting with Personnel issues if requested by Directors: issue all new personnel with appropriate forms; organise inductions of all new staff; deal with staff leavers appropriately and liaise with the Finance Assistant to ensure P45 forms are issued where necessary; maintain sick leave, annual leave and TOIL records for all staff; assist in the recruitment process for the organisation and monitoring the Jobs@ email account, posting advertisements, receiving applications, and arranging interviews.

General Administration Duties:

• Daily post duties, arranging couriers and dealing with deliveries; 
• answering incoming calls and enquiries in an efficient and courteous manner; 
• booking training courses as and when necessary; 
• attendance of relevant training,
• monitoring the Info@ email account, 
• responding promptly and accurately to enquiries and;
• other ad hoc duties.

Person Specification Essential:

1. Experience of working in a small office environment.
2. Knowledge and interest of Action on Armed Violence’s values and programme work.
3. Ability to multi-task and work under pressure.
4. Excellent time management and organisation skills; ability to work under minimal supervision.
5. Excellent written and verbal communication skills; fluency in English.
6. Computer literate; proficient in all MS packages including Word and Excel.

Desirable:

Experience of working in charity; knowledge of an international development NGO.

Experience of working with senior management and committees. To apply, please e-mail your CV and cover letter addressing how you meet the requirements of the role to vreid@aoav.org.uk. The closing date for applications will be ongoing until the position has been filled. Applicants must have the legal right to work in the UK. 

For more information about Action on Armed Violence please visit www.aoav.org.uk.

Email Contact: info@aoav.org.uk